mbox format, which you can potentially open via a Thunderbird client. You can do this by logging into the account of the user and then follow these steps. The mailbox can however be exported through the Google Takeout service. We do however recommend to create a generic account and transfer the information of all the deleted users to one generic account.Īs you can see in the screenshot on the right, transferring the data doesn’t include Gmail data. At that stage, we advise you to not transfer this information to the manager of that user, because it will mess up the manager’s Google Account. Whenever you delete a G Suite account on the Google Admin console, it will prompt you to transfer the information of this user to another account. Another way to keep the data without paying a single dime This is a lot less than the 10.40 EUR price of the regular G Suite Business license.
Workspace google license#
When you assign this license to a user, the user’s data will be preserved allowing the organisation to research the user’s data and only pay 3.40 EUR / user / month. Well… we have a budget friendly solution which is the Archived User license.
Workspace google how to#
How to keep the Vault data of an inactive userįor some users, you might want to keep the Vault data, but you don’t want to continue paying the full license price because this user isn’t active anymore. The question that we often receive is: What happens to the data in Google Vault, once the user is deleted? The answer is simple: once the user is deleted, the Vault data is deleted as well. Google Vault is part of G Suite Business and G Suite Enterprise and can also be bought as a separate SKU. In short, it is ideal to trace potential actions that could harm your company and gives you the ability to hold people (users) accountable. It supports data in Gmail, Chat, Groups, Drive and recordings of Hangouts Meet. Google Vault gives a company the ability to retain, hold, search, and export data in support of your organisation’s retention and eDiscovery needs. In this post I’ll explain the best practices of how you can handle this situation in G Suite in different ways with tools like Google Vault, archived user licenses, data exports and the Google Takeout service.īefore going into the details of what to do with a user’s data when he leaves the company, Google Vault needs a quick explanation. Most companies even integrate this on- and offboarding procedure with Active Directory through Google Cloud Directory Sync. One of the benefits of Google Workspace is that it gives you the ability to easily provision extra users and delete users that have left the company.
Often, organisations don’t want to loose the data of employees that leave the company. A lot of questions we often get from customers are about what happens with the G Suite data of people that leave the company.
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